XM2

Infor Expense Management

Eliminate manual processes-and the headaches and mistakes that go along with them-while managing employee–initiated expenses while on the go.

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Automate expense-related processes

Rising travel costs. Paper receipts and spreadsheets. Poor conformance to travel policies. Sound familiar?

Say good-bye to all that with the help of Infor Expense Management, the most flexible and configurable travel and entertainment (T&E) expense management solution on the market. Available for deployment in the cloud or on-premises, it eliminates manual processes—and the headaches and mistakes that go along with them. Expense Management is a suite of four integrated applications (Expense Reports, Travel Plans, Payment Requests, and Timesheets) that can be used either individually or in any desired combination.

Get better control 

Infor Expense Management takes a whole new approach to the ways your employees enter, organize, and submit expense information. It also offers unique and insightful capabilities for spending control, reporting, and analysis, so that you can actively manage employee-initiated expenses and reduce those costs without impeding your business. Infor XM also makes it easy for employees to plan business travel, request payments, and capture billable time. Using Infor Expense Management, even complex, multinational organizations can automate expense-related business processes, enforce policy compliance, cut administrative costs, and reduce the risk of accidental error and intentional fraud. With Infor Expense Management, you can implement instantaneous global updates to policies and processes to support continuous improvement. 

Products

Expense Management is a suite of four integrated applications (Expense Reports, Travel Plans, Payment Requests, and Timesheets) that can be used either individually or in any combination.


Expense Reports

After payroll, employee-initiated expenses are the second largest cost at many organizations. With Expense Reports, you can dramatically reduce the hassle, time, and cost of creating, approving, and processing expense reports by replacing paper-based tasks with this automated system. Your users get an interface reminiscent of today’s mobile banking apps, which makes it easy for them to scan and upload receipts and other expense-related documents via mobile device or desktop system.


Travel Plans

With Infor Expense Management Travel Plans, you’ll be able to automate the entire travel experience—from pre-trip planning to post-trip reimbursement. Minimizing travel costs, enforcing travel policies, and eliminating unnecessary travel means continually implementing new processes—checks and balances that help influence travel policy compliance. By taking control of these processes, you can reduce the stress and hassle of making travel plans.


Payment Requests

You can track non-PO purchases centrally, make more timely payments, and realize considerable cost savings by reducing the workload placed on your accounts payable personnel. Even better, you can accelerate the approval process with a workflow that allows managers to review requests, resolve any purchasing violations, and approve those requests in minutes. That way you can keep your vendors happy by paying them faster.


Timesheets

In many companies, accurate recording of billable employee time is vital for timely customer invoicing and payroll calculation. Infor Expense Management simplifies the process by letting employees accurately report project hours as well as general work and absence hours, in a fraction of the time required by traditional paper-based methods. As a result, you can present bills sooner and improve cash flow.

Get better results

Most Infor Expense Management customers recoup the cost of the software in a surprisingly short time and go on enjoying lower costs indefinitely. With Infor Expense Management, you’ll be able to:
• Improve employee compliance with spending policies.
• Increase savings through effective vendor negotiation and rebate usage.
• Reduce unnecessary travel and purchases.
• Deploy fewer people to process documents.
• Reduce manager time spent on approvals.
• Increase the accuracy of time billed to clients and paid time off due employees.
• Reclaim higher amounts of foreign taxes.
• Increase efficiency by effectively identifying domestic and non-domestic VAT.
• Reduce employee time spent on travel planning, expense reporting, time capture, and purchasing of goods and services.